Pay and Benefits
$45,000 per year
Benefits
Competitive Salary, 401(k), 401(k) matching, Health Insurance, Dental Insurance, Vision Insurance, Unlimited Approved PTO, Professional Development Assistance, Paid Holidays, Profit Sharing Opportunities, Paid Paternity / Maternity Leave, Bonus Opportunities
Job Type
Full-time
Position Summary
Market Muscles is a technology company dedicated to empowering health & wellness facility owners to elevate the lives of their community.
Market Muscles is the premier website company in the martial arts & fitness space, currently helping over 1000 facilities around the world.
We are seeking a highly detail-oriented, resourceful Office Manager for a full-time position in Norfolk, VA. The successful applicant will support our team with a range of logistical needs, including schedule management and operational tasks. Applicants must have good working knowledge of modern productivity software and operations in a modern office environment. We’re looking for someone with prior experience working with senior executives who will help us run more effectively.
Responsibilities
- Keep office organized & clean during the work day
- Water office plants on a regular basis
- Purchase equipment & devices / manage equipment inventory
- Manage software & tool contracts and subscriptions
- Communicate with building management for repairs and maintenance
- Book/manage travel plans for business events
- Follow up on overdue accounts receivables
- Order & maintain office supplies/snacks
- Attend & take notes during meetings & trainings
- Maintain company digital file system
- Plan & execute employee birthdays / anniversaries
- Book team events & outings
- Send client gifts
- Assist with writing & maintaining company newsletter
- Assist marketing team with writing blog posts, contributing ideas, etc.
- Assist with event planning
- Manage outstanding invoices to vendors
- Provide support on special projects
- Schedule & book guests for company podcast
Qualifications:
- Minimum 2 year of professional experience working as an administrative assistant or office manager
- Experience developing internal processes and filing systems
- Demonstrated ability to learn on the job and juggle multiple tasks
- Strong communications skills, including the ability to listen to the needs of others
- Strong discretion and judgment
- Passion and pride in your work
- Experience using a range of productivity tools (i.e. Google Docs, Office, Slack, Dropbox, Notion, or Airtable)